The ClearView Trade-dictionary
Search and find answers to your questions regarding import, export, logistics, customs and much more. Have fun!
A.TR. stands for “admission temporaire roulette” and is part of a special customs agreement between Turkey and EU member states. When goods are transported between the EU and Turkey, they can be imported with lower or no duty when an A.TR.-certificate is used. It is never strictly necessary to use an A.TR.-certificate, but it is of course advantageous to be able to import your goods duty-free.
You can read more about the A.TR.-certificate here. You can also see our guide to filling out A.TR.-certificates.
If you are a food business that processes, handles or stores animal by-products (ABP), you must be registered with the Danish Food Administration. Once registered, you must be able to produce your approval (ABP-number) if required.
When a document is used abroad, it needs to be approved/legalized before it can be used. Foreign authorities may require a legalization of a public document in the form of an Apostille-stamp. The stamp is affixed by the Ministry of Foreign Affairs and is intended to certify the authenticity of the document in question and the signature affixed. In the export sector, certificates of origin and health certificates are typically legalized by Apostille–stamps. The stamps are used between countries that are members of the Apostille Convention.
When a non-consumable item needs to be temporarily imported into a country, an ATA-Carnet must be used. The document is part of an international arrangement that allows the import of goods for up to 1 year. There are over 70 member countries in the arrangement – countries from Europe, North America and Asia. The carnet, like the EUR.1-certificate, can ensure that you do not have to pay customs duties and taxes in the importing country, as well as in other countries you cross when exporting.
You can create all your ATA-Carnets on the ClearView Trade-platform, which is directly linked to the Danish Chambers of Commerce.
You can read more about the ATA-Carnet here. You can also see our guide to filling out the ATA-Carnet.
An AUT-number (authorization number) is assigned by the Food Administration to certain wholesale and retail establishments that handle food of animal origin. The establishments must be authorized by the Food Administration before they can handle products of animal origin, and the authorization is obtained in the form of an assigned AUT-number. Authorized establishments are published on a list drawn up by the Food Administration.
Auto attachment is a module on the ClearView Trade-platform that reads the print tags on watermarked paper. The special watermark paper is used for printing certificates. The auto attachment-module scans the unique print tags and distributes the certificates. Without using the module, the company has to upload the certificates manually, which is a time-consuming process.
A batch number is a code applied to goods produced during the same production round. The batch number can contain numbers, letters and symbols. The number makes it possible to trace the goods after they have been distributed.
Bill of Lading
The Bill of Lading is a shipping document that acts as a contract between the shipper of the goods, the carrier and the consignee of the shipment. The document contains information about what goods are being shipped and where the goods are coming from and going to.
Certificate of Free Sale
If you export EU-approved goods out of the EEA, the recipient of the goods may require you to make a documentary endorsement or to present a Certificate of Free Sale. The certificate is used for exports of regulatory-approved chemical mixtures, cosmetics, medical devices and bio- and pesticides.
You can read more about the Certificate of Free Sale here. You can also see our guide to filling out Certificates of Free Sale.
Certificate of Origin
The certificate of origin, also known by its abbreviation COO, is used when exporting a product to a country that is not a member of the EU Free Trade Agreement. When you send a shipment out of the EU, you need to be able to prove where the goods come from, and this is done with a certificate of origin.
The certificate of origin can either be physical or digital. The digital certificate of origin can be created on the ClearView Trade-platform and is much faster to prepare than the physical alternative. The digital certificate is stamped electronically by the Danish Chambers of Commerce, which means that there is no need to print- and ship the certificates.
You can read more about the certificate of origin here. You can also see our guide to filling out certificates of origin.
CFR (Cost and Freight) is the term for a clause under Incoterms. The clause stipulates that the seller pays the costs and freight until the goods reach the buyer’s port. This means that the seller has paid for the sea transport. Responsibility for the goods passes to the buyer when the goods are loaded onto the ship at the seller’s port.
Chamber of Commerce
A chamber of commerce is an interest organization that acts on behalf of its member companies and trade associations. Chambers of commerce offer advice and knowledge in the form of courses and events. All Danish chambers of commerce are affiliated to the ICC (International Chamber of Commerce), which is the leading organization for all international chambers of commerce. The ICC headquarters are located in Paris.
Denmark has several chambers of commerce, all of which are authorized by the ICC: Dansk Erhverv, Dansk Industri, Landbrug & Fødevarer, SMV Danmark, Erhverv Norddanmark.
CIF (Cost, Insurance and Freight) is the term for a clause under Incoterms. The clause stipulates that the seller of the goods pays all costs, including insurance and freight, until the goods reach the buyer’s port. Once the goods arrive at the named port, the responsibility passes to the buyer.
CIP (Carriage and Insurance Paid to) is the term for a clause under Incoterms. The clause stipulates that the seller of the goods pays for carriage and insurance. However, the buyer bears the full risk as soon as the goods are handed over to the carrier.
CMR consignment note
When goods are exported by road transport between two countries who are part of the CMR Convention, a CMR consignment note must be used. The CMR consignment note ensures, among other things, that the carrier cannot refuse to transport the goods and it also provides the exporter with a guarantee in the event of delays or damage to the exported goods. The alternative to a CMR consignment note is a Waybill. However, a Waybill is not protected under the CMR Convention.
You can create your CMR consignment notes directly on the ClearView Trade-platform, where you can, among other things, automate the completion of the consignment note. Automation can minimize the occurrence of typing errors in your consignment notes.
You can read more about the CMR consignment note here. You can also see our guide to filling out the CMR consignment note.
CMR Per Pick Up
When a carrier loads goods from several different locations in one trip, a CMR consignment note must be issued for each pick up. The carrier must be able to show the consignment note for each consignment if the transport is stopped for inspection.
CMR-P is a more unspecified version of the CMR consignment note, where the P stands for “Package Level”. Whereas a normal CMR consignment note contains detailed descriptions of the contents of the consignment, the CMR-P contains a more general description of the goods concerned.
Example: If a soft drinks company were to export a lot of goods, they would specify these in a standard CMR consignment note – e.g.: 20 pallets of cola, 15 pallets of sports drink, 10 pallets of orange soda, etc. They would of course also add the weight of the goods
If the company used a CMR-P instead, they could just write: 45 pallets + the weight of the goods. The CMR-P can be unspecified because it is attached to a cover letter which contains all the necessary information.
The ClearView Trade-platform is a so-called collaboration platform, as it brings all export-, import- and logistics processes together in one place. The platform also strengthens collaboration between shipper, carrier and consignee, as all parties can access relevant documents and certificates on the ClearView Trade-platform.
An ERP-system can also be characterized as a collaboration platform as it brings together many different processes in one place.
Compliance is an expression of adherence to specific rules and protocols. When a company exports goods, it must comply with a number of applicable rules in order to be ‘compliant’. All companies, regardless of industry, are always seeking to achieve compliance – and companies are always working to make it as easy as possible to follow the rules.
Consignee is another word for the recipient of a shipment. The word comes from the English ‘consignment’.
Consignor is another word for the sender of a shipment – the company that exports a product. The word comes from the English ‘consignment’.
The ClearView Trade-platform acts as a Control Tower from which you can manage all your export-, import- and logistics processes. You have a complete overview of all processes, and you can access all documents, certificates, shipments, etc. from one platform.
A cover letter is a document that is attached to a shipment. The cover letter states what the consignment contains. In some cases, it may also contain information about other goods you have ordered from the same supplier, but which have not yet been delivered.
A CPD-Carnet is an international customs document used for the temporary import of a motorized vehicle. Like an ATA-Carnet, the CPD-Carnet is used to temporarily import goods into another country. For example: A CPD-Carnet is used to transport a car into another country. This can be done duty free as long as the motorized vehicle is re-imported again within the time limit.
The Service Desk is ClearView Trade’s support page on Jira, where customers/users of the platform can get in touch with the Customer Success team and create support cases.
Customer specific documents
On the ClearView Trade-platform, you can create all the documents specific to your business and industry. If you use a specific document or certificate, we can set it up in the platform, making it easy for you to create it for your shipments. The automation on the platform can also ensure that documents are filled out automatically when you need them. That way, you don’t have to enter data manually every time you need to make a shipment.
A customs warehouse is the name of a specific area approved by the Customs and Tax Administration for storage (warehousing) of goods. It can be a single room, a building or an outdoor area. Goods stored in a customs warehouse are exempted from customs duties, VAT and taxes. Rules for customs warehousing are, for example:
– If the imported goods are stored until they are exported to a third country, the goods are not subject to customs duties and VAT
– If the imported goods are stored until they are resold within the EU, customs duties and VAT don’t need to be paid until the goods leave the customs warehouse
You can read more about customs warehousing here.
DAP (Delivered at Place) is the term for a clause under Incoterms. The clause stipulates that the seller bears full responsibility until the goods are delivered to a pre-agreed place. The place of delivery is specified in the contract and as soon as the goods arrive, responsibility is transferred to the buyer.
Data Conversion refers to the translation of specific data so it can be read- and used in a different data program than the one in which it was created. In integration, for example, it is important to be able to move data from one system to another. This typically requires converting the data into a different data language so it can be read by the external system.
DDP (Delivered Duty Paid) is the term for a clause under Incoterms. The clause stipulates that the seller pays for all transport and bears full responsibility for delivery. The seller must also pay any customs duties. As soon as the goods are delivered to the agreed place, the responsibility is transferred to the buyer.
DGN (Dangerous Goods Note), also known as DGD (Dangerous Goods Declaration) is used when dangerous goods are transported. It is important for the carrier of the goods to know what is being transported and a DGN is therefore used to specify the type of dangerous goods. The note is a kind of safety measure that explains how to best handle the goods – even in the event of an accident.
DIX, which is an abbreviation for “digital export certificates”, is the Danish Food Administration’s digital system for issuing health certificates. The Food Administration created DIX because its current handling of certificate issuance is too heavy and time-consuming.
The system is therefore targeted at food exporting companies in Denmark that export food out of the EU. The Danish Food Administration emphasizes that DIX is an important part of Denmark’s overall export strategy and that digitization in this area is a high priority.
The system is, anno 2022, not yet launched, but is expected to be rolled out in early/mid 2023. The Danish Food Administration has run several tests, where companies have been allowed to test the system and raise any objections.
You can read more about the Food Administration’s DIX project here.
DPU (Delivered at Place Unloaded) is the term for a clause under Incoterms. The clause stipulates that the seller bears full responsibility for the goods until they are delivered at the specified place of receival.
A DUNS-number is a unique 9-digit number used worldwide to track- and identify companies for compliance checks, for example. Each company has a unique number, which is applied for from Dun&Bradstreet, who developed the system.
e-CMR is the future of road transport. Created to replace the physical CMR consignment note, it will instead be available digitally, allowing all parties in the export process to access the document via a phone or computer.
You can read more about the e-CMR consignment note here.
e-Export is a system developed by the Danish Customs and Tax Administration. The e-Export system is used to declare goods for export. To use the system, an application must be made to the Customs and Tax Administration. You can read more about e-Export here.
Our digital platform is directly linked to the e-Export system. This means that you can make all your export declarations directly on the ClearView Trade-platform. Visit our guide and learn more.
EAD (Export Accompanying Document) is an electronic accompanying document. The EAD is issued by Customs as proof that a given shipment has been approved. An EAD accompanies export goods until they leave the EU.
EDI stands for Electronic Data Interchange. It is a method of exchanging business documents between companies in electronic form. The aim is to exchange information so that it can be processed automatically by the recipient.
When you use EDI, you do not need to make manual entries. You also eliminate the usual typing errors and your data quality will be high.
Many companies spend an inordinate amount of time manually handling, managing and reviewing paper-based workflows and PDF files.
An EDI solution retrieves documents from a trading partner’s ERP system. The files are translated into an EDI standard that the recipient’s system can understand. After formatting, the documents are sent directly to a corresponding system at the recipient.
The documents can be:
- EAN invoice
- Purchase order / Order / Order confirmation
- Price catalogue
- Delivery notes
eEndorse is a module on the ClearView Trade-platform used for endorsing export documents. When you need to have a document endorsed by a Chamber of Commerce, you need to have access to the eEndorse-module. The module also allows you to apply digital signatures and stamps to your own documents, eliminating the need to physically print-, sign- and upload each document.
The eEndorse-module is built on a subscription solution, where you as a user choose either eEndorse Pro, -Business or -Enterprise.
An export document can be legalized by the Ministry of Foreign Affairs in the form of an Apostille-stamp, provided that the recipient country is a member of the Apostille Convention. When the recipient country requiring the legalization of a document is not a member of the Apostille Convention, the document must be legalized at the recipient country’s embassy in the country of origin. The document therefore needs a so-called embassy endorsement.
Example: Egypt is not a member of the Apostille Convention, so if a Danish company is to export to Egypt, the document must be legalized at the Egyptian embassy in Denmark – if the importing Egyptian company has requested this.
EMCS (“Excise Movement Control System”) is an application/system to be used when moving wine, beer, spirits, tobacco and certain petroleum products duty-free from one EU country to another. The system registers the movement of excise goods between EU countries. You can read more about EMCS here.
You can access EMCS directly from the ClearView Trade-platform. This saves you having to switch systems when declaring your goods in EMCS. Visit our guide and see how to access EMCS from the platform.
Endorser is a term for the authorities that approve certificates and documents. For example, the Danish Chambers of Commerce and the Danish Food Administration are endorsers as they handle the approval of certificates of origin, health certificates, etc.
As an importer or exporter in the EU, your company must be registered and assigned an EORI-number (Economic Operators Registration and Identification). If a company does not have an EORI number, it cannot import- or export goods inside- or outside the EU. The EORI-number consists of the company’s CVR number preceded by DK.
ERP stands for “Enterprise Resource Planning” and is a collective term for various systems that aim to bring together a company’s operational processes on one platform. ERP-systems thus aim to provide an overview of the organization by offering an “all-in-one” platform.
An integration can be made between a given ERP-system and the ClearView Trade-platform, after which data can be pulled directly from the ERP-system and into certificates, documents, transport bookings and other documents that the company creates – thus eliminating the need for manual data entry.
You can read more about the possibility of ERP integration here.
The EUR.1-certificate is used when goods are exported to certain countries outside the EU, and its purpose is to prove where the goods were produced. When an exporting company is issued with a EUR.1-certificate, it can import the goods at a lower rate of duty, and sometimes duty-free, into the destination country.
EUR.1-certificates are issued by Customs – but they can be created- and completed directly on the ClearView Trade-platform. Read more about EUR.1-certificates here. You can also see our guide to filling out EUR.1-certificates.
An Exchange Profile is an XML-document in SAP. The contents of an Exchange Profile define a number of basic, technical settings.
When an exporter sends goods to the receiver, it is normal practice to ask for an exchange unit. For example, if you send goods on 10-euro pallets, you can ask to receive 10 empty euro pallets in exchange. This way you do not lose the 10 pallets on which the goods are delivered. The same concept can be used for containers.
Exporting is the process of sending goods or services to another country for sale and distribution. It can be anything from agricultural products to technology to services. Exports can help businesses increase their earnings and expand their market. The documents and certificates needed to export to different countries can vary widely. For example, the requirements for certificates and documents in the EU are much less than when sending goods to Norway, the UK, the US, etc.
Import is when e.g. Sweden buys goods in Denmark. The Danish seller is then the exporting party.
EXW (Ex Works) is the term for a clause under Incoterms. The clause stipulates that the buyer bears the full risk as soon as the seller has made the goods available (e.g. at the seller’s warehouse/factory). This means that the buyer is responsible for shipping the goods and the seller just needs to make sure that the goods are available at the agreed upon time.
FAS (Free Alongside Ship) is the term for a clause under Incoterms. The clause stipulates that the seller bears responsibility for the delivery until the goods are handed over alongside the ship at the agreed port. As soon as the goods are delivered at the port, the responsibility passes to the buyer. The place of delivery is agreed on between the buyer and the seller and should be specified in the commercial contract.
FCA (Free Carrier) is the term for a clause under Incoterms. The clause stipulates that the seller of the goods bears the responsibility until the goods are delivered to the carrier. As soon as the goods are handed over to the carrier, the buyer bears the entire responsibility. The place of delivery should be specified in the commercial contract so that there is no doubt about the allocation of responsibility.
FCL (Full Container Load) refers to the rental of an entire container. With FCL, a company rents a full container to transport their goods. FCL contrasts with LCL, where several companies can rent one container.
FOB (Free on Board) is the term for a clause under Incoterms. The clause stipulates that the seller bears full responsibility for the delivery until it is on board the specified ship. The buyer specifies the ship, and this should be stated in the commercial contract. As soon as the goods are loaded on the ship, responsibility passes to the buyer.
Freight Forwarding Instruction
A Freight Forwarding Instruction (FFI) is a document that contains important information about the shipment in question. On the ClearView Trade-platform, the FFI is linked to the booking reservation. The booking is used to reserve a container, for example, and does not contain information about the shipment, only what is needed to move it. The FFI contains all the necessary information about the shipment and is sent to the carrier along with the booking. The carrier then returns with a so-called “Shipment Response”, which is a confirmation of the booking.
FTL (Full Truck Load) refers to the rental of a full truck when exporting. In FTL, one company fills the entire truck trailer with goods. This means that there is only one destination on the export journey, unlike LTL (Less than Truck Load) where several companies use the same trailer.
FTP (File Transfer Protocol) is a server used to transfer files between two computers/parties. In other words, you use an FTP server to send- and receive files from other participants on the same server.
Goods certificate is a term for certificates that do not have a so-called LA-number. Certificates with an LA-number have a URL that is linked to the Danish Food Administration’s certificate database. Goods certificates are thus not registered in this database and are typically used for special consignments.
The health certificate must be used when exporting food, animal products or live animals. The term “food” is broader than you might think. Food covers everything from foodstuffs, ingredients, drinks, etc. The term also covers fresh, frozen, dried and other processed foods.
Health certificates must be approved by the Danish Food Administration before they are valid. You can read more about health certificates here. If you work in the food and ingredients industry, you may want to visit our food- and ingredients industry pages. You can also see our guide to filling out health certificates.
An HS-code is part of a shipping commodity code. The commodity code consists of 8 digits for exports and 10 digits for imports. The first 6 digits of the commodity code come from a so-called HS-system (Harmonized System). HS-numbers are used throughout the EU and in a large number of other countries to identify goods and shipments.
IDoc (Intermediate Document) is a function/format used to move data and information from one ERP-/SAP-system to other, non-ERP systems (and the other way around).
IFTMIN is the name of a file type used for transport booking. In other words, it is an instruction via a file that is used for transport and booking.
Incoterms are a set of trade terms that define who bears the risk of shipped goods. The clause also describes who pays the cost of freight, as well as the obligations of the buyer and seller. Incoterms were created by the ICC (International Chamber of Commerce) and there are several different clauses that should be used when importing and exporting goods.
An inspection certificate is used to prove that a consignment has been inspected – and that the goods meet the requirements specified in the sales contract. The use of the inspection certificate is not a requirement for all types of products – it is typically used for exports of, for example, industrial equipment.
An invoice is used to collect payment for goods a customer has bought from a retailer. On the ClearView Trade-platform, invoices are located in the individual file folders of shipments, where documents such as the cover letter and bill of lading are also located.
When goods are imported into a customs warehouse, they can be processed, repaired or treated if you have an authorization for inward processing. Without an authorization for inward processing, the company may not process the goods in storage.
An example of inward processing could be a company importing a quantity of meat, which they transform into a variety of cold cuts, that are then exported to third countries. The meat can therefore be imported and transformed into cold cuts free of duty and VAT because the company has a customs warehouse and an authorization for inward processing.
You can read more about customs warehousing and inward processing here.
An item catalogue is a list of a company’s products.
An item catalogue can be uploaded to the ClearView Trade-platform, making it easier to create shipments. Item information can be pulled from the catalogue and directly into export certificates. This eliminates the need to fill out data manually when completing certificates and documents.
An item number is a number usually assigned to a specific type of product. When a product type has one specific product number, it is easier to identify it in, for example, an ERP-system. This means that all goods of the same type have the same item number, whereas a batch number, for example, is unique to a particular batch of goods.
The ClearView Trade-platform allows companies to apply labels to shipments, documents, certificates, etc. Labels are unique and companies can create them to contain what the specific company needs. Labels are typically used to identify the sender.
LCL (Less than Container Load) refers to the fact that a company can rent part of a container when they need to export a quantity of goods. If a company does not have enough goods to fill an entire container, they can choose to use LCL, after which a freight forwarder will find a number of other companies in the same situation. This way, the container can be filled and the companies involved share the bill rather than paying for a whole container each.
For customs declarations, there are a number of license codes, all of which are tied to specific industries. A license code can thus be defined as an industry code used to decode the type of goods involved in imports and exports.
LTL (Less than Truck Load) refers to renting a share of a truck when exporting. If a company needs to export a quantity of goods by truck but does not need to rent the entire truck trailer, they can use LTL. This way they only pay for the amount of space their goods take up, and other companies in the same situation can rent the remaining space. This way, the company does not have to pay for an entire trailer.
Main Organization is the term for the main part of an organization. The Main Organization is the original parent organization, and this title is reflected on the ClearView Trade-platform. It is important to distinguish between main– and sub organizations.
Microsoft Dynamics 365 Business Central
Microsoft Dynamics 365 Business Central (formerly known as Microsoft Dynamics NAV) is an ERP-system for small and medium-sized businesses in the service-, trade- and manufacturing industries. The system brings together all the company’s internal processes on one platform, making it easy and clear to manage the tasks that lie in the various departments.
The ClearView Trade-platform is designed to integrate with Microsoft Dynamics 365 Business Central, which means that an integration can be made between your ERP-system and the ClearView Trade-platform. An integration can automate your manual tasks. So, there’s a lot of time to be saved by creating an ERP integration. You can read more about ERP integrations here.
Microsoft Dynamics AX
Microsoft Dynamics AX is an ERP-system targeted at medium- and large companies. Many of the features of AX can also be found in Microsoft’s newer solution, Dynamics 365, which is the current cloud-based ERP solution. However, many companies are still using AX despite it being phased out more and more. Among other things, Microsoft has stopped supporting AX.
The ClearView Trade-platform is designed to integrate with Microsoft Dynamics AX, which means that an integration can be made between your ERP-system and the ClearView Trade-platform. An integration can automate your manual tasks. So, there is a lot of time to save by having an ERP integration. You can read more about ERP integrations here.
Microsoft Dynamics C5
Microsoft Dynamics C5 is an ERP-system targeted at small businesses. C5 is an online accounting application used to manage the company’s finances. The system is designed to provide an overview and to make tasks as manageable as possible.
The ClearView Trade-platform is designed to integrate with Microsoft Dynamics C5, which means that an integration can be made between your ERP-system and the ClearView Trade-platform. An integration can automate your manual tasks. So, there is a lot of time to save by having an ERP integration. You can read more about ERP integrations here.
MRN (Movement Reference Number) is a reference number that is printed on the transit declaration. The reference number is used by Customs to identify import- and export goods. Each MRN is unique and tied to one shipment.
NCTS stands for “New Computerized Transit System”. It is a system used by EU countries to manage data on goods shipments. The system aims to make it easier for export companies to manage transit procedures. NCTS also aims to prevent and detect fraud in exports. Companies must obtain authorization from the Customs and Tax Administration before they can use NCTS.
Outward processing allows a company to export goods to a third country for repair or processing. Once they have been processed, they are re-imported to the original country. The whole process can be handled duty- and VAT free when you have a customs warehouse and an authorization for outward processing.
You can read more about customs warehousing and outward processing here.
At ClearView Trade, we have a number of partners who help us spread- and facilitate our digital platform. Our list of partners includes the Danish Chambers of Commerce: Dansk Erhverv, Dansk Industri, Landbrug & Fødevarer, SMV Danmark og Erhverv Norddanmark. In addition to the chambers of commerce, we also work with BDO and CIBT, who offer, among other things, consulting to users of the platform.
PEPPOL is a pan-European standard for the exchange of digital documents. All countries have specific requirements/rules for exchanging digital documents, but PEPPOL is a global standard that will phase out all country-specific standards – making it easier for international businesses to trade across borders.
Pre-filled templates refer, as the name suggests, to document templates where certain fields are already filled out. With pre-filled templates, you don’t have to type in all the data yourself – thereby saving time and minimizing the risk of errors.
A print tag is a number that appears in the corner of official export documents and certificates. The print tag is used to identify documents and certificates, after which they can be distributed on the ClearView Trade-platform.
ClearView Trade’s printing service is a separate department that handles the printing-, processing- and logging of health certificates. The printing service handles the printing- and approval of certificates, so companies don’t have to transport them back and forth to the authorities. Printing service uploads the approved certificates on the ClearView Trade platform and keeps a log for the companies that use the service.
Our printing service saves companies a lot of transport time every day – time that can be spent on other tasks instead. You can read more about the printing service here.
Proof of Delivery (POD)
Proof of Delivery (POD) is proof that an order has been delivered to the recipient. The POD acts as a safeguard for all parties involved and confirms that a trade has been completed. If a shipment is lost during delivery, the exporter is responsible. Once the consignee has signed for the delivery, the exporter is no longer responsible. Should something happen to the product afterwards, the POD acts as proof that the consignee has taken over responsibility – and the exporter can therefore no longer be held responsible.
PRTR stands for “Pollutant Release and Transfer Register” and is a regulation introduced by the EU for public access to information on the release of pollutants by certain companies.
The PRTR is therefore a register created by the EU that contains information from specific companies that are subject to the PRTR reporting requirement. One of the main objectives of the PRTR system is to enable the public to gain insight into the release and transfer of pollutants. When the public has access to this data, it is easier for them to participate in decision-making processes.
If an error/defect is detected in an issued certificate, a so-called replacement certificate must be produced. An issued certificate cannot be cancelled, so the replacement certificate replaces the certificate already issued.
The ClearView Trade-platform can be used to download relevant reports to be used when exporting. These could be, for example, reports issued by a chambers of commerce to be used for specific export relations. For example, Chinese importers require a report to be submitted once a month, which must show, among other things, which veterinarians have approved the health certificates issued for that month.
Roles in Platform
The ClearView Trade-platform allows you to assign different roles to your users, so it is clear what type of user they are. For example, you can have roles such as: Admin, Consignor, Consignee, Forwarder, etc. This makes it easy for the company to keep track of the different users, and it also gives access to different functions (an admin has access to more functions than a standard user).
SAP (System Analysis Program Development) is one of the largest and most popular ERP-systems on the market. Since its founding in Germany in 1972, SAP has helped define the global standard for ERP software.
The ClearView Trade-platform is designed to integrate with SAP, which means that an integration can be made between your ERP-system and the ClearView Trade-platform. An integration can automate the daily tasks you normally perform manually. There is a lot of time to save by having an ERP integration. You can read more about ERP integrations here.
A seal number is an identification number placed on the seal of a container. All containers have different seal numbers.
Shipment Response is the term for a carrier’s response to a booking request. When a company books transportation with a carrier, they create a booking and send a Freight Forwarding Instruction (FFI), which is a document that contains information about the shipment. The carrier responds to this booking request with a Shipment Response, which often contains a package label that the exporting company can use for its goods.
Source/no source relates to ERP integration – as well as the lack thereof. If a company has a source, they have an ERP integration from which the relevant data comes. On the other hand, if the company does not have an ERP integration, they do not have a source from which the ClearView Trade-platform can pull data.
A style sheet is used to define the visual layout of a specific page. You can also call it a kind of template, which contains information about, for example, margin, font, font size, etc. One of the most well-known forms of style sheets is CSS, which is used to design web pages.
Sub Organization is the term for a subsidiary. A subsidiary is a company which is affiliated to a main organization, but which is often located somewhere else than the main organization (it is very common to have subsidiaries in other countries that are affiliated to the main organization). A Sub Organization is identified by a P-number.
Supply chain is the expression of a product journey from start to finish. Extracting material, manufacturing-, selling- and exporting a product are all different links in a supply chain. The term therefore describes all the processes involved in running a business.
T1- and T2-items
T1 and T2 are used to describe the status of a product in the EU.
Goods with T1 status are considered to be non-EU goods – i.e. goods that have not been produced in the EU or have not yet been cleared by customs in the EU. Goods with T1 status cannot be traded within the EU until they have been cleared by customs. Goods with T2 status are considered to be EU goods – i.e. goods that have been produced or cleared by customs in the EU. Goods with T2 status can be traded freely within the EU.
Tare describes the weight of a product’s wrapping/packaging. A shipment’s tare weight therefore describes the weight of what is thrown away when the item is unpacked. Tare weight is also explained as the difference between the gross– and net weight of an item.
The Danish Customs Agency
The Customs Agency is part of the Ministry of Taxation. It’s tasked with ensuring that it is easy for citizens and businesses to declare customs duties correctly. It is also responsible for the effective administration of EU customs rules and the control of imported goods.
The Danish Food Administration
The Danish Food Administration is part of the Ministry of Food, Agriculture and Fishing. It is responsible for ensuring that the rules applicable to the food and veterinary industries are complied with. This is ensured, among other things, through inspections and controls. When importing or exporting food, all consignments must be approved by the Food Administration before they leave- or arrive in Denmark.
Transport booking is the term for ordering freight for goods. On the ClearView Trade-platform, you can contact a freight company and book pick-up/transport of your goods.
You can book with all known freight companies on the platform, and if you have regular shipments, you can store them directly on the platform. This way you don’t have to enter the same data the next time you need to create the same shipment. When you book transport on the ClearView Trade-platform, you have an overview of all your shipments in one place.
You can read more about transport booking here.
The tunnels in Europe all have a restriction code describing which trucks carrying dangerous goods are allowed to pass through them. There are 5 different restriction codes, the strictest of which prohibits all dangerous goods from passing through. The tunnel codes are designed to minimize the risk of accidents during the transport of dangerous goods.
UBL (Universal Business Language) is a data format that allows different XML-formats to communicate with each other. This means that it is possible to share data between two different XML file formats, even if they do not essentially “speak the same language”.
UN-numbers are used to define/classify dangerous goods. The UN-number consists of 4 digits preceded by UN. For example, aluminum chloride has the UN number UN1726, ethanol has UN1037, liquid nitrogen has UN1977, etc. In addition to a UN number, the different types of dangerous goods also have a special label which is used to illustrate the specific type of dangerous goods.
VGM (Verified Gross Mass) is the term for the total weight of a shipment. This means the weight of the goods, pallets, container, etc. When it is all added up, you have the VGM of the shipment. VGM was adopted for safety reasons, so the carrier knows the exact amount of weight they’re carrying.
Visma Business is an ERP-system targeted at small and medium-sized companies. The system brings together the company’s essential processes on one platform and makes it easy to work across different departments.
A Waybill is a freight document issued for the carriage of an international shipment. The document contains information about the shipment in question, information such as: Place of dispatch, destination, route, description of contents, etc. A waybill is partly similar to a CMR consignment note. The main difference between the two documents is that shipments using CMR consignment notes are protected under the CMR Convention.
XML (Extensible Markup Language) is a way of sharing information between people and systems. XML files contain a series of codes that are used to describe the contents of a file. XML is a standard format for describing data, and digital systems can pull data from the file when it is described correctly.
Our e-Import module is designed to declare goods to customs when importing into the UK. For example, when a Danish company exports goods to the UK, the recipient of the goods must declare them to the UK customs authorities. Thanks to the e-import module, goods are declared automatically, directly on the ClearView Trade–platform.
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